Guide
Compare colleague shifts and record swaps clearly
Use separate calendars to answer who is working, who is free and what changed after a shift swap.
Keep one calendar per person
Separate calendars make comparisons easier than packing several names into each date. Each person keeps a consistent colour or identity, while an overview shows the same day across the group.
Record the change, not only the result
When two people swap, mark the affected dates so the calendar explains why the generated pattern differs. A brief note can preserve the original arrangement without exposing unnecessary personal information.
- Confirm both affected dates
- Use neutral notes
- Recheck widgets and statistics after the change
Share only what is needed
A local comparison view is useful precisely because it can avoid publishing a full roster. Decide which information colleagues or family actually need and keep sensitive notes in the appropriate private system.